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Product Spec: Quality & Sample Management

Goal: To digitize the Lab Information Management System (LIMS) for seamless sample tracking, automated quality validation, and "Scan-to-See" result access.

1. Overview & Workflows

Quality control often bottlenecks sales. This module speeds up sample approvals by using barcodes for instant identification and auto-validation against pre-set chemical thresholds.

Core Workflows

  1. Sample Request: Sales requests a sample for a customer.
  2. Dispatch & Barcoding: Warehouse generates a specialized barcode label.
  3. Lab Receipt: Technician scans barcode to pull up the record.
  4. Testing & Result: Technician enters values; System auto-calculates Pass/Fail.
  5. Scan-to-See: Sales/Customers can scan the barcode to view the MOA/COA.

2. Functional Requirements

2.1 Sample Dispatch & Barcoding

  • Request Trigger: Sales Rep selects Product + Quantity + Customer.
  • Barcode Generation:
    • System generates a unique Sample ID (e.g., SMP-2025-001).
    • Prints a label with a QR Code.
    • QR Metadata: Encodes the URL to the "Public Sample Result Page".

2.2 Lab Entry & Validation (LIMS)

  • Technician View:
    • Scans QR code -> System opens the "Test Entry Screen".
    • Displays: Product Name, Required Specs, Method of Analysis (MOA).
  • Result Entry:
    • Technician inputs observed values for parameters (e.g., pH, Purity, Moisture).
    • Parameter Master: Defines Min, Max, and Unit for each product.
  • Auto-Grading:
    • System compares Observed vs Standard.
    • If within limits -> PASS (Green).
    • If outside limits -> FAIL (Red).

2.3 MOA & COA Rendering

  • Scan-to-See:
    • Scanning the sample bottle QR code opens a mobile-optimized page.
    • Content:
      • MOA / STP: Standard Testing Procedure document.
      • COA: Certificate of Analysis (if tested).
      • Expiry Date: Dynamic countdown.

3. Reporting

  • Sample Conversion: % of approved samples that led to a Sale Order.
  • Lab Turnaround Time: Avg time from "Sample Received" to "Result Published".

4. Technical Dependencies

  • QR Code Library: For dynamic generation of label images.
  • Public Result Page: A secure, read-only endpoint for external scanning.