Product Spec: Tender Management (GEM)¶

Goal: To systematize the chaotic process of Government e-Marketplace (GEM) tenders, ensuring 100% compliance with documentation and labeling requirements.

1. Overview & Workflows¶

Government tenders require zero-error execution. A single missing label or document can lead to disqualification. This module acts as a "Compliance Guardrail" for the tender team.

Core Workflows¶

Bid Capture: Logging GEM Bid Numbers and deadlines.
Checklist Enforcer: Mandatory document uploads (Checklist-based) before submission.
Labeling Logic: Auto-generating shipping labels with specific Bid/Consignee details.
Order Processing: Converting a Won Tender into a standard Sales Order.

2. Functional Requirements¶

2.1 Bid Capture & Management¶

GEM Bid ID: Primary key for tracking (e.g., GEM/2025/B/123456).
Critical Dates:
- Bid End Date: Deadline for submission.
- Tech Evaluation Date: Result announcement.
Security Deposit (EMD): Track EMD amount paid and its refund status.

2.2 Order Processing Checklist¶

Zero-trust validation before processing a GEM Order.

Trigger: When a GEM Order (Contract) is received.
Mandatory Checklist:
- [ ] Contract PDF Uploaded?
- [ ] Consignee List Verified?
- [ ] delivery period confirmed?
- [ ] Technical Specification matched?

2.3 Labeling & Packaging Logic¶

Govt consignees reject goods if labels don't match strict formats.

Label Generator:
- User selects GEM Order ID.
- System generates PDF Labels (4x6 inch) containing:
  - GEM Bid No: [AUTO-POPULATED]
  - Contract No: [AUTO-POPULATED]
  - Consignee: [Location Name]
  - Item: [Product Name]
Batch Printing: One-click print for 500 drums/boxes.

3. Reporting¶

Win/Loss Ratio: GEM Bids participated vs Won.
EMD Aging: List of tenders where Security Deposit (EMD) is stuck > 90 days after closure.

4. Technical Dependencies¶

PDF Generation Library: For creating custom shipping labels using HTML/CSS templates.