PRD: Product Management System (Product Master)¶
1. Goal & Overview¶
The Product Management module is the "Scientific Heart" of Pebble IQ. It manages technical specifications, complex synonyms for buyers/suppliers, and document compliance (COA/MSDS) to ensure precise matching between supplier offerings and customer requirements.
2. Technical Data Points¶
The following technical fields are mandatory for the Product Master:
| Field | Description |
|---|---|
| Common Name | The standard industry name used internally. |
| Short Name | Abbreviated name for reports and small-form displays. |
| IUPAC Name | Formal chemical nomenclature. |
| Density | Specific gravity or density of the product. |
| E Code | International additive/technical identifier. |
3. Synonym & Search Logic¶
The system must handle multiple synonyms that can differ between suppliers and customers.
- Synonym Mapping: All synonyms must be tagged to specific Customers or Suppliers.
- UI Distinction: In search results and product screens, synonyms must be clearly labeled (e.g., "Synonym: Zinc Dust" vs "Common Name: Zinc Oxide").
- Searchability: The global search bar must support lookups via synonyms, common names, and short names.
4. Documentation & Compliance (COA/MSDS)¶
A. Tagged Attachments¶
Attachments are not just files; they are linked to specific Supplier + Product combinations. - Example: A COA for "Zinc Dust" provided by "Avra Science" is tagged specifically to that pairing. - Standard COA: A "Standard COA" reference must be maintained for entire Product Families.
B. In-Line Specifications¶
The following documents must be attached as line items: - COA (Certificate of Analysis) - requires Expiry Date tracking. - MSDS (Material Safety Data Sheet). - MOA (Method of Analysis). - Specifications Sheet.
C. Visual Assets (Tabs)¶
A dedicated tab for visual documentation including: - Product Photos. - Packing Photos (Bags/Drums). - Label Photos.
5. Relationships & Tagging¶
A. Industry & Category¶
- Industry Masters: A central registry of industries (e.g., Rubber, Pharma, Paints).
- Campaign Logic: Campaigns are run based on Product Categories and Industries.
- End Product Tagging: Products must be tagged to the end products they help create (e.g., Zinc Oxide tagged to "Automotive Tires").
B. The Integration Triad¶
All records must be searchable via the triad: Customer ↔ Industry ↔ Product ↔ Our Company (Entity).
6. Business Decision Logic¶
The system assists in evaluating the viability of leads based on four variables: Product Strength, Buyer Seriousness, Supplier Availability, and Margin.
Case 1: Discard & Escalate¶
- Conditions: Product is not strong, Buyer is not serious, Supplier is not available, Margin is low/absent.
- Workflow: Discard the lead.
- Action: Automated email notification to HOD/Management for approval of discard.
Case 2: Database Enrichment & Soft Follow-up¶
- Conditions: Product is not strong, BUT Buyer is serious; Supplier unavailable, Margin low.
- Workflow: Add buyer details to the CRM for future potential.
- Action: Automatically send our Company Brochure to the buyer for other products.
7. Operational Controls¶
- Supplier-Grade Tagging: Multiple suppliers can be tagged to a single product Grade.
- Draft Reports: A dedicated view/report for masters that have been created but not yet sent for approval.
- Mass Mailing: Direct reports tool to send attachments to suppliers/customers via automated mail.